How to Save Your Emails and Contacts as Files on Microsoft Outlook

How to Save Your Emails and Contacts as Files on Microsoft Outlook

When it comes to backing up our data, we hardly see any associated cons. Backing up our data is always a great thing to do as it keeps our data safe and secure. We should always adapt to this habit and maintain a regular backup of our data so that there’s nothing to lose in case of any mishap.

Similarly, wouldn’t it be great if we backup all our emails, contacts, appointments from Outlook and save them as files on our system for easy access? Suppose, if you use Outlook for professional purpose then doing so will help you in creating a copy of all your emails on your system so that you can access it anytime in future.

Here’s a quick guide on how to back up your Outlook emails and save them as files on your system.

How to Save Email Messages as Files

Follow these quick steps to save your email messages as files on your system:

1. Launch Outlook on your system and open any email which you wish to save as file.

2. Tap the File option from top menu bar.

Save Email Messages as Files3. Select “Save as” option.

4. Now, in the Save as window type any name of your file and then hit the “Save” button.

Save as5. There are different “Save as” type formats in which you can save your email message including: Text Only, Outlook template, HTML and MHT.

6. By default, Outlook opts for the “Outlook Unicode” format but in case you wish to change it, you can do so by picking your option from the dropdown list.

 Outlook Unicode

That’s it! This will save your email message on your system so that you can access it anytime in future.

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How to Save Email Message as PDF

In case, you want to take a print out or something or make a presentation, then you can also save your emails in PDF format. Saving an email message in PDF format is always a great option as it doesn’t hinder the text formatting.

So, here’s what you need to do to save your emails in PDF format.

1. Launch Outlook on your system and open any email which you wish to save in PDF format.

2. Tap the File option from top menu bar.

3. Select “Print”.

Print4. Under the Printer dropdown menu, select “Microsoft Print to PDF” option.

 Microsoft Print to PDF5. Tap the “Print” button.

 Print

6. A new “Save as PDF” window will pop up on screen. Here, pick the file format as PDF and save your email at any location of your system.

Save as PDF

This will save your email message in PDF format.

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How to Save your Contacts as Files

Contacts are as important as emails! The process is almost similar to saving emails messages however in case of contacts, they will be saved in VCF format (vCard Files).

So, if you wish to save your email contacts as a file on your system here’s what you need to do.

1. Open Outlook and select the “Contact” option from top menu.

2. Now tap the File option from Contact window.

Contact

3. Tap on “Save As” option.

4. In the Save As window select the location where you want to save this file, name the file and hit on “Save” button.

test save5. Before hitting the “Save” button just make sure you select the “vCard files” format from drop down menu of “Save As Type”.

And yes, you’re done! Saving a contact as a vCard file is always a great option in case you wish to transfer contacts to other third-party applications or if you wish to share a specific contact info to anyone else.

So folks, here was a quick guide on how to save your emails and contacts as files on Microsoft Outlook. Saving these items will help you access it more quickly and keep it safe as well!

Rimzhim Sharma is a blogger at Systweak Software. An engineer by qualification, she discovered her penchant for writing all things tech and cool, quite by chance. She writes about newest technology trends and gadgets. When not writing, Rimzhim is likely to be found reading, traveling, or simply digging into her favorite foods.

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