How to Avoid Sharing Duplicate Data?

How to Avoid Sharing Duplicate Data?

This Why Sharing Duplicate Data Is Bad

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duplicate removal tool How-To

Data is vital to all. It is the lifeblood without it, what will we do? And yet, we face the worst problem with it, that is data duplication. In simpler words, many of our documents, photos, videos, etc. appear more than once.

To some, this might not sound like a challenge, but, when you are trying to locate an important file, image, or video, duplicate data creates issues. So, what impact can duplicate files have?

The Problem With Duplicates

Well, the first, and the most apparent issue is wastage of important storage space and sharing duplicate data. Say, if you have to send specific data and you end up sending five identical documents, what would it be like?

It will be pouring money down the drains as you have just uploaded the same data five times and shared. In addition to this, it will give a wrong impression about you and the company.

Secondly, as a result of bombarding duplicate data, you can risk your reputation – it will look unprofessional, and no one will trust you.

So, what causes data duplication?

Reasons for Data Duplication

Human error is the root cause of the problem. Perhaps you won’t believe it, but that’s true. If a document, image, or video look almost alike & differentiating between them with an eye isn’t easy, we end up saving the same data multiple times. To clarify, please look at the image and text below:

Avoid Sharing Duplicate Data

Avoid Sharing Duplicate Data

George NYU, Department of Psychology, Park, London Rd, Sembury, SP3, 5RT

V/S

George NYU, London Rd, SP3, 5RT

As you read, you might see a subtle difference now, but when you save such images or files, you tend to keep them all. And this creates duplicate data.

So, how can we avoid it?

What is the solution to avoid sharing duplicate data?

The solution to this problem is simple; you just need to deduplicate the data. But how? Because doing so manually can take like years, months. True.

But if you have Duplicate Files Fixer, then things can be sorted quickly in a click or two.

What is Duplicate Files Fixer?

Duplicate Files Fixer as the name explains is the best tool to find and remove duplicate files. This includes photos, videos, documents, and other files. Using this awesome duplicate file finder tool, you can scan disk partitions, external hard drives, SSD, and USB.

This duplicate finder tool guarantees the removal of duplicate and similar files from PC. You can add a folder to scan or a complete location. Moreover, if you want to exclude a folder, you can do that too and can even set priorities for duplicate auto-marking.

All this and other extraordinary features make it the trustworthy duplicate file cleaner.

To know more about Duplicate Files Fixer read the full review.

You can download it by clicking here. It is available for Windows, Mac, and Android.

How To Use Duplicate Files Fixer And Avoid Sharing Duplicate Data?

To use this excellent duplicate file cleaning tool, follow the steps below:

1. Download and install Duplicate Files Fixer

2. Once you have the .exe file downloaded double click it to run the setup and install the duplicate removal tool.

3. Now, you have the tool running. If you have purchased the license key click Activate Now. Enter the key and register the product.

However, if you want to give it a try, you can use the trial version.

Note: Using the trial version, you can clean 15 duplicates. This gives a good about how this top duplicate cleaning tool works.

4. Now to scan the system for duplicate adds the folder or file to scan.

Duplicate Files Fixer

5. Afterward, click Scan for Duplicates and wait for the scanning process to complete.

Duplicate Files Fixer

6. You’ll now see the number of duplicate files found. The scan results will be divided into categories like:

  • All files
  • Documents
  • Images
  • Music
  • Videos
  • Other Files

If you want to clear only duplicate photos, or audio files use the specific section. Else use All files.

7. Now, use the Automark option to select files automatically. This will leave one copy in each group unmarked.

Duplicate Files Fixer

Note: If you want to preview file before deleting them you can use the right pane for that.

8. Once selected click Delete Marked.

9. You’ll now receive a confirmation box. If you are sure about moving ahead, click Yes.

Duplicate Files Fixer

That’s it all the selected duplicates are removed.

Duplicate Files Fixer

Duplicate Files Fixer

So, this means now when you share data you will not be sharing duplicate data. Besides, you will be able to save on data upload charges. Moreover, you will come out as a managed and organized person. Isn’t that great?

How a simple tool like Duplicate Files Fixer saves you from all the embarrassment of sharing duplicate data.

After reading this post if you still think, duplicates are not a problem try using this multi-lingual duplicate cleaner and see the difference. You will be able to finish your work in just half the time as no longer you will sift through duplicate data.

We hope we were able to explain how you can avoid sharing duplicate data. If you find the article helpful, do share your feedback. We’d love to hear from you.

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