Be it professional or personal, emails happen to be the most reliable source of communication. As marketers also use this source of communication for promotional purposes, we tend to receive a bunch load of in our inbox. Does it ever happen, when you open your email inbox after a month and you see a flood of emails ramming your screen? Yes, happens all the time!
Managing the inbox in this particular case can be a tedious task and could almost take forever to neatly organize all email in folders. Well, thanks to Microsoft Outlook for offering one handy tool know as Conversation Cleaner tool which effectively deletes or moves redundant emails from a conversation, thereby making our inbox more organized. You can use this conversation tool on single conversations, folders, in its subfolders however you want.
So, if you have multiple copies of a same message, conversation cleaner tool will get to work and remove all redundant copies from your Outlook account. Here’s a quick guide on how to use Conversation Cleanup tool on Outlook.
Let’s get started! Here’s how it works.
How to Use Conversation Cleanup tool on Outlook
Launch MS Outlook and head on to File > Options > Mail and then scroll down until you find “Conversation Clean Up” section.
Now, to get started tap on the “Browse” button to select the folder from your hard drive where all the redundant email items will move. You can also check or uncheck any options from the list like whether you wish to move flagged conversations, categorized messages and so on. Switch the parameters on or off as per your preference, however the situation demands.
Once you’ve set all options, tap on “Ok”.
Moving ahead, once you’re back on the Outlook home screen, look for “Clean up” button on the home tab.
Now, you’ll see three options in the drop-down box whether you want to clean up a conversation, a folder or a subfolder. Make your choice to proceed further.
If you want to go for the folder option then an alternative way of picking is via Folder > Clean Up Folder. Be that it as it may.
If you’re running the Conversation Cleaner tool on outlook for the very first time, you’ll see a pop-up warning that’ll ask you whether you want to proceed with this action. Tap on the “Cleanup folder” option to proceed ahead.
Don’t forget to check on “Don’t want to see this message again in future” as well.
Now, the Conversation cleaner tool will get to work. Scan your entire emails to check for redundant email items. And especially, if you’re running this tool for the very first time on your system it may take a up a little while until all your whole inbox is scanned.
But well, the good thing is that you can let this process run in background and use Outlook in the meantime. As soon as the tool scans your emails, it will automatically terminate in the background without interrupting your work. However, if any such emails are not found in your email folders then it will surely inform you with “No messages were cleaned up” notification.
So, all in all it’s a worthy must use tool for Outlook. We’re sure you’ll find a fraction of redundant emails in your inbox that surely needs to be take care by Conversation Cleaner tool.
Hope this blog cleared all your doubts on how to use Conversation Cleanup tool on Outlook? You can try and use this tool once in a while to keep your inbox neat and organized with just unique copies of emails.