Gmail is probably the first name that comes to mind when it comes to sending or receiving email. You probably use Gmail the whole day for exchanging hundreds and thousands of emails. But, you may have never paid heed to many Gmail settings which would help you get more sorted, send and receive emails like a breeze and do many other things.
Gmail Settings That Can Prove To Be Very Helpful
1. Sent A Wrong Message? Worry Not! You Can Have It Back And Here’s How
Though it is always recommended to recheck an email before shooting it across. Still, if you work under high pressure and fear that you might end up sending a wrong email to wrong recipients, you could save yourself from embarrassment by selecting unsend email option in Gmail. You can do this by enabling undo send in Gmail. This way, you will get between 5 to 30 seconds to stop an email before it is sent to the recipient.
How To Enable Undo Send In Gmail?
- Go to Settings
- Click on General tab
- Locate Undo Send option and select the period (5 to 30 seconds)
Now, after you click on the Send button, you will have anywhere between 5 to 30 seconds to Undo a sent message.
2. Auto Forwarding Emails
Imagine having to send the same messages pertaining to “catalogue data update” to a bunch of team members from the logistics team everyday. Agreed! That after a while, you would have probably mastered the speed of forwarding the message across in seconds, but how about saving that time and increasing productivity? Yes! You can auto-forward emails to someone by using the Gmail auto-forward.
How To Auto Forward Emails In Gmail?
- Go to Settings
- Under the General tab, head to Forwarding and POP/ IMAP tab
- Click on Add a forwarding address button and enter the email address of the person. A verification code will be sent to this email address. Once verified, all emails will also be forwarded to this email address as well.
Another great thing that you can do is create a filter to send a mail from one recipient to another. Here’s how you can do this –
- Just under the Add a forwarding address button, you will see a tip that says You can also forward only some of your mail by
- Click on creating a filter! And you will see a screen like the one mentioned below
3. Stop Emails From Landing In Gmail’s Spam Folder
This doesn’t seem to be true for spammy fraudulent emails disguised as reward giving emails and no surprise that they land in the spam folder.
But, let’s say you have subscribed for emails from a credible website and are not receiving their updates in your inbox. And, then one day when you check your Spam folder, you are amazed that all the emails have landed there. So, the question is
How Can You Prevent Emails From Getting Into Spam Folder Of Gmail
The easiest way to prevent an email from landing in the Gmail spam folder is to go to the particular email and click on the Not spam option present just under the search bar next to the Gmail icon. You could also add the contact to your CONTACTS too and even if that’s not enough we have a fix here –
- In your Gmail account click on the cog icon that you will find at the top right corner and then click on Settings
- Under the General tab click on the Filters and Blocked Addresses and then click on Create a new filter
- Enter the email address in the From the section that you wish to keep out of spam folder and click on Create filter
- Now once you have done this, you will get options as in the screenshot mentioned below, check Never send it to spam and Create filter
4. Sending Larger Files Is Very Much Possible
This is not precisely a Gmail setting but rather a beneficial trick for those who wish to send larger files.
You see, as soon as your attachments’ size exceeds 25 MB, there is no chance Gmail is allowing you to send it across. Oh! really? We have a way out for that too. Not us, Google Drive has it. Here’s the deal, add the file to Google Drive. Once you have done that, head to the Gmail compose window. Now, click on the Google Drive button and select the file you wish to send. Hit the Send button and voila! It’s done.
5. Creating Predefined Templates In Gmail
What Is A Canned Response In Gmail
Now that we have mentioned it as a feature, you might be wondering what it is? Right? Let’s say, you had assigned a task to your team and wished to write an email appreciating their efforts. And, you want this kind of email every time you assign them a task. Now, you may have thought of various responses for different situations. That’s where the concept of canned responses comes. It is a gmail setting which essentially lets you create templates of generic emails that can be sent to several recipients.
How To Create Canned Responses In Gmail?
- Click on the gear icon and then click on Settings
- Head to the Advanced tab under the General tab
- Scroll down and locate Templates
- Check the enable radio button
- Click on Save Changes
Now, click on Compose and frame a message. Then click on the three vertical dots at the bottom right. Then click on Templates and choose Save draft as a template or Delete the template.
Exploring Gmail Settings Is Like Diving Into An Ocean Of Wonders
Gmail is being used by over 1.5 billion users. Its popularity is attributed to the fact that it comes with tons and tons of features. While you might be well acquainted with some of them, there are many that even the most advanced users don’t know. Out of those, maybe the above top 5 Gmail settings would come in handy to you at some or the other point in time. If there is yet another Gmail setting that we missed, do let us know in the comment section below and if you are finding it hard to find your way around that setting, we’ll figure it out together. For more such tips and tricks keep reading Systweak blogs and don’t forget to follow us on all social media platforms.